In general, data analysis is an important one for the self or family or organization developments.  The only question is under whose point of view we want to analyze it. As self, suppose if I am a mentor for a student Mr. ABC of an engineering course and if I wish to analyze his academic performance, the performance factors to be considered are lot.  Suppose to consider the end semester marks of first semester for this student Mr. ABC, the following questions are raised and trying to find out the answers for the same.

Sample mark sheet of Mr. ABC:

Subject Name Obtained Marks (100) Obtained Grade
Semester 1
Subject 1 65 D
Subject 2 83 B
Subject 3 25 RA
Subject 4 77 C
Subject 5 92 A
Subject 6 89 B

The GENERAL QUESTIONS raised after the declaration of result for first semester are:

  • How many subjects he got highest marks? (among his other classmates marks)
    • How many subjects he got lowest pass marks? (among his other classmates marks)
    • How many subjects he is unable to get pass marks? (among his other subject marks)
    • How many numbers of same grades are obtained?
    • In which subject he got highest mark? (among his other subject marks)
    • In which subject he got lowest pass mark? (among his other subject marks)
    • In which subject he is unable to get pass mark?
    • What is the total mark?
    • What is the percentage of marks?
    • What is his class rank?

As a mentor point of view, lot of analysis should be taken for the individual student.

How to Be a Good Mentor



  • If the student taken highest / low / fail marks in a subject (among his other subjects), any one or more reason(s) / question(s) behind that is
    • Is the subject eagerly interested or not interested by the student?
      • Is he really interested with theory or practical?
      • The subject handling faculty member’s performance.
        • Overall pass percentage of that faculty in that subject.
        • Interaction of that faculty with the student.
        • Experience of that faculty in that subject.
        • Communication way and usage of teaching aids.
      • Are all the students taken good marks in this subject?
      • Is he the only student getting top/low/fail mark in that particular subject?
      • What is the mark of the basic school subject related with this subject?
      • Health / mental condition of that student during the entire semester?
      • Health / mental condition of that student during the semester examination?
      • Friends circle
      • Medium changes (if any) from school studies to college?
      • Day scholar or hosteller?
      • Was he studied his schooling as a day scholar or hosteller student?
      • Nativity changes for college study?

After collecting answers for all the above questions, call the student in person during his free time and discuss with him smoothly as his parents.  During this discussion, should not ask the academic performance directly. Instead of that slickly do the discussions as follows:

To Receive, You Must Give: Creating Value as a Mentee



If he is a Hosteller:

    • Are you take the food (breakfast/lunch/dinner)?
      • Sometimes due to the hostel food, he may affect stomach pain or feel discomfort from his mother’s food taste.Is the taste of food, good and as expected?
      • If he is staying first time as a hosteller student, he may felt the environment like penitentiary.
      • May fear about or affected by ragging and fear or lag of knowledge to communicate the same to higher officials.
      • Lag to identify a suitable friends circle.
      • Inferiority complex due to medium of schooling, arrive from rural area, etc.
      • Feel of away from his parents live care.
      • Poor income of his family.
      • Misunderstanding between father-son / mother-son / father-mother / siblings / parents-son, etc.
      • Missing of his schooling friends.


If he is a Day scholar:

  • Are you taking the proper quantity of food at a correct time?
    • He may avoid taking of breakfast due to hurry to catch the bus.
    • He may avoid taking proper quantity of food in dinner due to travelling tiredness.
  • Lag to manage the travel time.
  • Due to spent more number of hours of travelling time, unable to do / complete the homework / assignment problems in proper time.
    • Opposite gender affection: Due to his immaturity and because of his age factor, release from the harassment environment of his schooling and wants to get relax, he may misunderstood the college freedom.
    • Is he really interested to join with this engineering course?
    • Is he generally having good skills other than studies in curricular/co-curricular activities?

In addition with the above, the mentor may call the parents and made discussion with them with and without his son to get more information related with the above questions.  Sometimes there may be a big gap between the parents-son relationships.  Also, the parents may stand away from the son’s goal / expectation.

Mentoring Undergraduate Students - Crisp - 2017 - ASHE Higher ...

Mentoring Undergraduate Students

Courtesy: Gloria Crisp, Vicki L. Baker, Kimberly A. Griffin. Laura Gail Lunsford & Meghan J. Pifer (2017), “Mentoring Undergraduate Students”, ASHE Higher Education Report,


As a mentor, it is our duty to fulfill the above lagging things and that will lead the student to improve his academic performance in further semesters.